• To out-process (going to another base), please submit your port call or flight itinerary and new orders by creating a CSP case when you are within 30 days of your departure date noted on your flight itinerary / port call to get your vMPF checklist signed off by Finance
• Make sure you turn in your OHA and TLA paperwork with the outbound Ramstein housing office
• Make sure you start your security deposit repayment prior to your PCS!
• NOTE: DLA advances can only be processed within 30 days of your departure

• In-Processing hours: 0900-1200 Monday – Thursday
• Appointments for in-processing can be made by clicking the blue Appointments box at the top of the screen or through this link: https://app.qtrac.com/scheduler-execution?c-id=c304074b-c71a-475f-a7e6-6b313697969a&s-id=41761412-62c6-429e-b4cb-ebf8bce8bdca&type=ABS&b-id=c2092608-2038-4e80-b687-05b9e339ea8e
• Required Documents and Necessary Information:
  • Full Copy of PCS Orders (Must show all letters in alphabetical order front and back) and Amendments. Please make sure to adjust the scale when you print your orders to prevent information from being cut off
  • Transportation Receipts to include Taxis, Buses, Trains, and Airfare
  • Memorandums for Non-A for the rotator and / or Patriot Express (When shipping pets commercially), base lodging (TLE), RAP (Recruiter’s Assistance Program), and any delays
  • Amendments for Circuitous Travel, COT Deferment, TDYs
  • Scratch and Dent form for Vehicle Shipments at the VPC
  • Pet Expenses: Health Certificates, Vaccinations, Microchipping, Cargo Shipment, Kennel
  • All other receipts relating to travel to include Port Lodging (Lodging at the port of Embarkation or Debarkation), TLE Lodging (within vicinity of Old Duty Station and granted up to 7 days of reimbursement)
  • Meals, gas, mileage, luggage carts, and other miscellaneous expenses are covered in Per Diem (M&IE – Meals and Incidental Expenses) and therefore are not claimable expenses
  • TLA is taken care of at the housing office. If claiming TLA from a previous overseas duty location, it must be taken care of at that duty station and not Ramstein
• NOTE: E-Finance is no longer used to process GSU travel vouchers. If member is unable to attend an in-person appointment, GSU members must submit their travel voucher package through CSP only.
• MPF Inbound Amendment Checklist
• TLE Form
• RAMSTEIN HOW TO GUIDE 
• PCS Packet 
• One Stop Shop Project 

When a member receives an email in regards to a debt, please have them read the entire email. If the member has a question or needs a computation, reply to the email they received it from. For milpay debts, it can be paid through the member's next check(s) either in full, 15% of their disposable pay, any amount over $10 as long as the debt is repaid over 12 months, or paid at the cash cage by cash, check, or money order. 

For DTS related inquiries, please reach out to your unit ODTA. ODTAs can contact the LDTA for any DTS questions (0800 to 1700 via email or phone). For any system errors, the unit ODTA can help members submit Trax tickets. Debts are handled through the email link or payroll collection when the member is notified on CSP and email associated with their DTS profile. The repayment automatically starts if members do not reply within 30 days from the receipt of the debt notification. 

• COT travel will be approved by MPF prior to the member’s travel via DTS authorization. The member must create/ compete their authorization in DTS before departure and be approved by MPF and the finance team, effective Aug 2024. Once travel is complete, member must create their voucher in DTS for reimbursement. Any prior COT taken before process change (COT taken before Aug 2024) can submit their DD Form 1610, receipts over $75, and the GTC statement through CSP for processing.

AFMAN G5-116 VI
DoDFMR Vol 7a

Org boxes are ONLY intended for GSUs and members without us.af.mil emails. Our primary means of electronic communication is through the Comptroller Services Portal (CSP).

Deployment authorizations are built and approved by the accounting office, not the finance office. Deployment vouchers NEED to be submitted within five days of arrival. Vouchers are approved in the order in which they are received. Any returned voucher will have remarks for corrections. 

Separating with Ramstein Finance Package
Separating/Retiring FAQ Sheet

• Hours of operation for making payments: Tues and Thurs 0900-1200
• Paying Agents: Please call the Disbursing on-call phone number PRIOR to coming to the office for a pickup or drop off