Clearing housing on and off-base

  • Published
  • By Senior Airman Devin Boyer
  • 86th Airlift Wing Public Affairs
RAMSTEIN AIR BASE, Germany --  Now that you have shipped all of your belongings, you will need to clear housing and move into temporary lodging.

Whether you live on or off-base, the steps provided will guide you to make your outbound processing a smooth transition.

OFF-BASE:

1. Provide your landlord a minimum of 30 days written termination notice. It is recommended that you schedule a pre-inspection with your landlord. This will allow the landlord to provide you with requirements to clear the house. You will need to schedule your final inspection with the landlord so they can sign off the USAFE Form 333A. Note: If rent is being paid by Electronic Funds Transfer, contact your financial institution to stop monthly payment and prorate last month’s rent until termination date with landlord.

2. Contact the Utility Tax Avoidance Program office for outprocessing instructions. UTAP will need the ending meter readings. Contact the utility companies to schedule final meter readings. Note: If utilities are being paid by EFT, contact your financial institution to stop monthly payment.

3. Contact Furnishings Management Section to arrange for pick-up or delivery of temporary furniture at DSN 489-6001 or 0631-536-6001. FMS is located in building 720 at Einsiedlerhof Air Station.

4. Schedule temporary lodging. You are authorized up to the last 10 nights before your departure, counting backwards from your departure or port call date. Anything over 10 nights is the service member’s financial responsibility. You are required to stay within your permanent duty station, Kaiserslautern Military Community area, for reimbursement. Temporary Lodging Allowance is not authorized if taking leave outside the PDS area. To schedule lodging, contact KMC Central Lodging Reservations at DSN 480-4920 or 06371-45-4920.

5. Schedule your final walk-through with your landlord. Complete the required USAFE Form 333A with the landlord. The landlord must complete sections 19 and 20. Do not forget to arrange with the landlord to get your security deposit back. Check with the finance office for requirements to return the security deposit money.

6. Mandatory: You will need to come in-person during walk-in hours to the KMC Housing Office to clear housing. During your visit, provide a copy of your rental termination notice, USAFE Form 333A signed by your landlord, paid lodging receipt, and three copies of orders. The housing office will complete the forms to stop your Overseas Housing Allowance and reimburse TLA costs. You will then be cleared from Virtual Military Personnel Flight and the checklist you provide.

7. If you do not complete your TLA reimbursement during outprocessing, you will process the claim with your next duty station’s finance office. If you do not have your paid lodging receipt with you when you outprocess, you can e-mail it to the housing organization email at 86ces.cehhousingoffice@us.af.mil. In your e-mail provide the following: Your German address, your port call date, the termination date off-base, which dependents were staying in the hotel with you, whether you had cooking facilities in the hotel, an itemized lodging receipt, your orders – front and back with any amendments (if dual military, include both members’ orders). Note: If you stayed in lodging on the economy for TLA, you will need to scan lodging receipt, orders – front and back with any amendments, statement of non-availability (provided by Lodging Office), and a VAT form if applicable.

Upon completion of the TLA form, it will be scanned and e-mailed to you.

ON-BASE:

1. Schedule an appointment with the Housing Office no later than 40 days prior to the anticipated departure date. During the appointment, the pre-inspection and final inspection will be scheduled. Be sure to bring four copies of orders and a confirmed departure date. If you don’t have orders, you can still schedule the pre-inspection. Once you receive your orders and your confirmed departure date, you will be able to schedule an appointment to set up your final inspection. You can reach the Housing Office at DSN 489-6672 or 0631-536-6672.

2. Contact FMS to arrange for pick-up or delivery of temporary furniture at DSN 489-6001 or 0631-536-6001. FMS is located in building 720 at Einsiedlerhof Air Station.

3. Schedule lodging. You are authorized between three to five nights based on your departure date. When you schedule your final inspection, you will be notified of how many nights you are allotted. You are required to stay within your permanent duty station, Kaiserslautern Military Community area, for reimbursement. Temporary Lodging Allowance is not authorized if taking leave outside the PDS area. To schedule lodging, contact KMC Central Lodging Reservations at DSN 480-4920 or 06371-45-4920.

4. If you do not have a final inspection date, call KMC Housing to schedule an appointment to set up your final inspection. Be sure to bring four copies of orders.

5. After your final inspection, provide your copy of the AF 594 to the housing office provided to you by the inspector. You will then be cleared from Virtual Military Personnel Flight and the checklist you provide.

6. If you do not complete your TLA reimbursement during outprocessing, you will process the claim with your next duty station’s finance office. If you do not have your paid lodging receipt with you when you outprocess, you can e-mail it to the housing organization email at 86ces.cehhousingoffice@us.af.mil. In your e-mail provide the following: Your German address, your port call date, the termination date off-base, which dependents were staying in the hotel with you, whether you had cooking facilities in the hotel, an itemized lodging receipt, your orders – front and back with any amendments (if dual military, include both members’ orders). Note: If you stayed in lodging on the economy for TLA, you will need to scan lodging receipt, orders – front and back with any amendments, Statement of Non-Availability (provided by Lodging Office), and a VAT form if applicable.

Upon completion of the TLA form, it will be scanned and e-mailed to you.

The KMC Housing Office is located on the Vogelweh Military Complex in building 1001. For scheduling appointments regarding pre-inspections and final inspections, the hours of operation are Monday through Thursday from 8 to 3:30 p.m., and Friday from 8 a.m. to 2:30 p.m. For walk-in services regarding TLA processing, the hours of operation are Monday through Thursday from 8 to 11 a.m., 1 to 3:30 p.m., and Friday from 8 to 11 a.m. For more information, contact DSN 489-6671 or 489-6672. For commercial line, call 0631-536-6671 or 0631-536-6672.

The FMS is located at Einsiedlerhof Air Station in building 720. The hours of operation are Monday through Thursday from 7:30 a.m. to 4 p.m. and Friday from 7:30 a.m. to 2:30 p.m. For more information, contact DSN 489-6001. For commercial line, call 0631-536-6001.

Happy PCS!